Your forthcoming Annual General Meeting is scheduled to take place at 20.00 hours on Wednesday 01 August 2018 at Bledlow Village Hall.
It is your AGM and all members are urged to attend and participate: you will be made very welcome on the night and so do please come along if you can. If you have not been to Bledlow Village Hall previously, then it is sited conveniently on the B4009 between Chinnor and Princes Risborough, on your right-hand side at the start of the village coming from the Chinnor direction. There is a large car-park behind the hall. (Sat Nav HP27 9QF).
Please scroll below for details of the Agenda. Please note that all the documents relating to the AGM (including Accounts and Proxy Forms) are available below. These will include a copy of the Chinnor & Princes Risborough Railway Company Ltd accounts for your information, which do not form part of this meeting.
If you would like to know anything further then please contact Roger Shipway, Assistant Company Secretary, at email@example.com.
I very much look forward to seeing you at the AGM and thank you for your support.
CHINNOR AND PRINCES RISBOROUGH RAILWAY ASSOCIATION LTD
ANNUAL GENERAL MEETING 2018
To be held on Wednesday 1 August 2018 at 20.00 at Bledlow Village Hall, Bledlow, Bucks.
2. Apologies for absence.
3. To approve the Minutes of the 2017 Annual General Meeting.
4. Reports from Chairman and Directors.
5. To receive the Financial Director’s report and to approve the Association Accounts for the year ending 31 December 2017.
6. Appointment of Independent Examiner.
Due to impending change of Finance Director, the Directors will appoint the Accountant & Independent Examiner for 2018.
7. Member resolutions.
Note: Will any member who wishes to place a resolution to the meeting please send it to the Company Secretary by Monday 23 July. A revised agenda will then be issued that includes those proposals so that all members have the opportunity to consider them before the meeting. The resolution should be in 2 parts, firstly the pre-amble stating the reasons for making the resolution, secondly the resolution itself in one simple and concise sentence.
A member making a proposal should attend the AGM to answer any questions from members.
8. Appointment of Directors:
(i) The following Directors retire by rotation and being eligible offer themselves for re-election: Steve Growcott and Jane Tucker.
(ii) The following Directors were co-opted during the year stand down and being eligible offer themselves for election: Lynne Hart, Colin Ogilvie, Liz Smart, Doug Broom.
a) John Carter and L.Mott retire by rotation but do not offer themselves for re-election.
b) Bob Tucker and Russell Lacey resigned during the year to this AGM. Roger Shipway also retired as Company Secretary during the year and Jane Tucker was appointed in his place.
c) The appointment of Directors will be by confidential poll, and to be elected a potential Director requires a majority of “For” votes cast for him/her.
d) PROXY FORMS for those members who cannot attend the meeting but wish to vote on any Agenda item are available on the link at the bottom of this page. Please ensure that you follow the instructions carefully or the Proxy will not be valid.
9. Any other business.
10. Closure of Meeting.
We wish to keep members informed as to what is happening and the most effective way to do that is via e-mail. If you are not currently receiving e-mails from us and you wish to do so please contact me at either at firstname.lastname@example.org or by letter to the Railway, quoting your membership number (from the label of this magazine). Please remember to update the membership secretary with any changes to your email address as soon as it occurs.
If Members require the AGM documents to be posted to them because the Railway does not hold their email address or they do not have access to the internet, please write to the Company Secretary at the Railway address shown at the foot of the home page.
Assistant Company Secretary
10 July 2018
Downloadable pdf Documents for the Meeting: